Every employee’s time counts! Time management is the most critical element when it comes to managing your workforce. Right from running accurate payroll or expense pay-outs to day-to-day task scheduling to effective service delivery, all are dependent on the work hours clocked between check-in and check-out times of employees. However, most organizations spend the least amount of time in deciding the right time tracking system for their people.
Almost three billion employees punch attendance every day. However, 60% of organizations today record attendances manually or via on-prem fingerprint biometric machines. These do not fit into today’s way of working where the workforce is hybrid and distributed. As a business leader, you want to stop time leakages and yet give your employees flexibility to work from anywhere. And if you are a forward-looking organization, your goal is to maximize your tech spend by getting a time management system that is intelligent and holistic to connect the employees’ check-in and check-out with their day-to-day productivity and collaboration.
Time tracking is going mobile!
As per a recent report by ‘AllTheResearch,’ a leading market research agency,” the Global Mobile Attendance Tracking Software Market is expected to reach US$ 8,230.3 million by 2027expanding at a CAGR of 30.7% during the forecast period.
We are living in a “mobile-first” era. Our days start and end looking at our mobile screen. Mobile technologies have permeated every aspect of life, so why should workplaces be left behind. Especially today when workforces have become remote and dispersed, and workplaces are no longer confined to a single physical space, it is only natural for organizations to switch to mobile technologies to manage employees and their time. The increasing trend of moving to cloud-based solutions is further propelling the growth of the mobile attendance tracking software market across the globe.
Let us look at the top five reasons as to why a mobile time tracking system stands you in good stead when it comes to building an efficient and happier workforce:
Reason 1 – Get flexibility to work from anywhere without worrying about time leakages
As the post-pandemic workplace has shifted from a single physical office space to wherever employees are located, you need a time tracking system that gives the remote and dispersed workforce flexibility to check-in and check-out from anywhere. As every employee has a smartphone today, it is easy to check-in from their own space. Today technologies like AI and face recognition can be easily deployed on mobile phones to upgrade the way time &
attendance is tracked; you do not need any specialized hardware for these. Facial attendance with features like Live face detection eliminates the instances of buddy punching and time theft – thus giving accurate attendance inputs to the HR and other business systems.
Reason 2 – Drive Better EX
Imagine that the moment employees check-in at work, they get to see their day’s priorities; they also see who all from the team are already checked-in and can connect with them based on their check-in status; they get an instant message from the supervisor on any urgent meeting to be attended; and they receive a celebratory reward for completing their last week’s tasks as per required quality and schedule! All this is happening right on their mobile phone!
High-tech mobile time tracking systems do not work in silos; they help create better employee experience through the workday, thus building connected and productive workforces.
Reason 3 – Build more Intelligence into time tracking
Mobile time tracking systems allow you to leverage the location tracking feature, so that you know where the employees are checking in from. These systems can be configured to allow check-in and check-out based on multiple business rules, for example, restricting check-in from specific locations or not allowing check-in or checkout after specific time periods. This takes away the hassle of managing all this manually.
Reason 4 – Get self-service and real-time visibility into attendance records
In a traditional time tracking system, once an employee punches attendance, he/she has no visibility into what was recorded. In a mobile facial attendance system, the employee gets an instant message if the attendance is recorded successfully. Further, self-service features allow employees to manage multiple tasks on their own, including reviewing the hours they have worked, paid-time-off availed, leave balances, holidays, overtimes- thus giving them complete control over their working hours, and allowing them to take timely action in case of any discrepancies. In-built approval workflows ensure a single system that gives holistic automated inputs to Payroll systems.
Reason 5 – It is easy to set up and maintain for all workforce types
The cloud-based deployment allows the time tracking system to run on open and flexible infrastructure, which is cost-effective, scalable, and simplified. The HR admin teams can retrieve or access data of users/employees at any time, and anywhere remotely from the cloud database which is protected by high levels of security. Today leading cloud players like
AWS, Azure, and GCP have evolved significantly to provide higher levels of data security and integrity and better ROI than on-prem solutions, thus making them an ideal choice for all types of businesses.
Mobile time tracking is the ultimate upgrade to manual timesheets or on-prem biometrics. They track time accurately to the minute and offer the capability of connecting attendance with productivity and collaboration. These systems easily integrate with HR systems and keep organizations efficient, productive, and compliant.
Disclaimer
Views expressed above are the author’s own.
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